About OneFile

Who Uses OneFile?
OneFile can be used by training providers, e-Assessment providers, learning centres, colleges and universities. Learners, Assessors, Internal Verifiers, Employers, Centre Managers and Awarding Bodies can all use OneFile depending on their role in the assessment process. OneFile has been specifically designed for NVQ/SNVQ, Key Skills and Basic Skills, although it is modular by design and can be customised for any criteria-based qualification.

e-Portfolio
OneFile replaces the traditional paper-based method of storing assessment evidence and written feedback in a physical binder. By storing evidence, feedback and reviews in an online 'e-Portfolio', everyone can access the same portfolio 24/7 even at the same time. OneFile overcomes the logistical problems of moving portfolios from the Learner to Assessor to verifier during peripatetic assessment and the problem of physical storage.

Progress and Management Reporting
As soon as assessments are added to the Portfolio a chart can be viewed to show the Learner's progress. Assessments are automatically cross-referenced against the standards to which a Learner is studying. Managers and Verifiers can produce comprehensive reports on Learner progress individually or by classrooms. OneFile also produces a full auditable trail, login times per user, placement productivity and assessor competency tables.

Task-based System
OneFile takes the assessment process as a workflow and breaks it down into tasks that need to be performed by Learners, Assessors and Verifiers. Assessors can create Action Plans that automatically create assessment tasks for Learners. Assessments can be marked automatically by OneFile or by an assessor if manual marking is required. Tasks are also generated when study units have been completed and where feedback to the Learner is required.

More than an e-Portfolio
OneFile's greatest strength is in its simplicity and ease-of-use. New Learners can be added to the system at the touch of a button. Intuitive and user-friendly design provide a stimulating work environment. An internal messaging system helps communication between Learners, Assessors, verifiers and Managers. Other features include an IV (Internal Verifier) Sampling Table, ILR (Individualised Learner Record) data forms and integrated Support and Community forums.

Key Features

Assessment Planning tool and Joint Awarding Body (JAB) compliant Internal Verification Sampling Table

Awarding Body approved electronic signature system

Cross-referencing of standards against assessment evidence

Customisable appearance to blend with your online e-learning or website

Fully auditable system with detailed activity tracking and exportable performance reports

Integrates with Management Information Systems (MIS)

e-Portfolios stored in our secure UK-based data centre network

Key Benefits

Reassurance of a proven product endorsed by leading Awarding Bodies and professional organisations

SFA approved system for managing learner assessment data

Smaller carbon footprint - less mileage, less paper and less storage facilities required

Increased productivity - benefit from higher assessor-learner workload ratios without losing assessment quality

Always accessible and available - no physical paper-based portfolio that can be lost, forgotten, or restricted to a single geographical location

Higher levels of satisifaction - increased motivation, improved retention rates, and faster completions